How to Capitalize First Letters in Excel


Many of us work with text data that requires capitalization. Excel provides various options to accomplish this, depending on your requirements.

We often need to capitalize whole text strings; however, sometimes, just the first letter needs a capital letter. For this purpose, we can use the PROPER function.

How to do it

Excel spreadsheets require dealing with text data. This could range from something as straightforward as capitalizing names to formatting full tables of values with column and row headers, making the dataset easier for readers. Excel provides several methods to help organize this type of text data to ensure its readability and ease of organization.

The PROPER function is a straightforward solution explicitly designed to do just this. Simply enter it in a cell with the text you wish to capitalize, surround it with double quotes, enter any lowercase text, and finally, add the initial letter you want to be capitalized as part of the function’s inputs.

Notice how this function only changes the first letter to upper case while changing everything else into lower case. However, if you wish to modify cell text so only its first letter is capitalized, use both UPPER and LEFT functions together in your cell(s) that contain your text – these will cause only its initial letter to become upper case! First, select which cells need changing; then type both functions into those cells containing text in them which will change its contents to include only its initial letter as uppercase text.

Excel offers the “Change Case” feature on its Format menu as a quick way to quickly switch text between lower and upper case, working for any text in a selected cell or range of cells. However, this solution only affects specific pieces of text in one cell or small fields within your worksheet – making it a good way of quickly altering cases.


Excel can simplify data preparation when required to capitalize the first letter of each word within a text string using an easy formula. This is particularly useful when working with customer names and need to convert them to upper case quickly; you could also use this approach to alter text like dates and names in cells.

For this task, we must employ the PROPER function. This function changes the case of text strings so that only their first letter is capitalized while all others remain lowercase. To use it effectively, place this function into a cell that contains our desired text string; select that cell and enter this formula:

This will capitalize the first letter of each word in a string while keeping all other notes lowercase. Copy and paste this formula in all cells that need their first letters capitalized – this works for any line containing capital letters at its beginning!

Suppose you need to capitalize the first letter of one word only. In that case, this formula works just as effectively with some modifications: using the UPPER and LEFT functions for getting just that one letter while REPLACE and LOWER functions convert all remaining text to lowercase text.

Create a VBA macro that automatically capitalizes the first letter of every word in any cell it appears in for fast results. To do this, open up Visual Basic Editor from the Excel Developer tab and add this code below:


There may be times when you need to capitalize the first letter of a text string in Excel for various reasons – perhaps recording names, tasks, products, or places quickly – yet unlike Microsoft Word, no Change Case option allows this quick process.

But with VBA, it can quickly capitalize the first letter of any text string in an Excel spreadsheet. This process is computer programming and involves using Visual Basic 6.0 Scripting Language (BASIC). Visual Basic 6.0 Scripting language provides high-level code directing computers on how to do their jobs for you, making simple apps or complex programs for businesses, homes, or schools more achievable than ever.

To add this function to your workbook, first open up Visual Basic Editor by either pressing F5 or selecting Insert > Module from the drop-down menu. Once the module has been created, please copy and paste the code below.

This function capitalizes the initial letter of any string in a cell using the LEFT function to extract the initial letter, followed by changing to uppercase using the UPPER part; the remaining letters remain intact as single characters, thus returning as single-character results.

This tool can be especially beneficial to Excel spreadsheet users who enter names, dates, and locations regularly into Excel. By employing this technique, they can save significant time by not changing all texts into capital letters.

Kutools for Excel’s Change Case utility also provides a fast, straightforward method for capitalizing the first letter of a string in Excel without needing to create or rely on formulae or keyboard shortcuts; additionally, it can change multiple cells simultaneously with ease – making this solution highly reliable!

Other methods

One of the more frequently performed tasks in managing spreadsheet data is capitalizing first letters in text-based cells, often to aid with sorting names, places, products, or analyses. Excel offers several ways of doing this, including formulas and VBA macro code that you can utilize.

Excel’s text functions, such as PROPER and UPPER, can assist in capitalizing your data effectively for improved readability, consistency, and visual presentation – leading to greater productivity and effectiveness at work.

The use of the UPPER function provides an efficient and straightforward means of capitalizing text strings across a cell or multiple cells quickly and effortlessly. The function will convert all letters in the string to upper case automatically, guaranteeing all initial letters are capitalized. Furthermore, it can be combined with the REPLACE function to replace only the initial letter of a word with its upper case equivalent – perfect for when time is of the essence!

AutoCorrect provides another effective means of capitalizing the initial letter of ,words in Excel, providing an automatic solution when typos have altered your font size or you inadvertently typed lowercase characters instead of capitals by accident. AutoCorrect will change this error instantly into capital letters for easier identification within spreadsheets.

Use of the UPPER and REPLACE functions can allow you to capitalize the initial letter of any text string found within a cell or range of cells, though using these methods requires using formulae and then copying out results into another column as values; they may become time consuming if executed over a large number of text-based cells.

Kutools for Excel’s Change Case utility offers another convenient method for quickly changing text to uppercase; it enables users to convert all or just the initial letter of any word in a cell or range within minutes, and it is available as a free download from its website.